Microsoft Teams Adds New Smart Organizing Features for Meetings

Microsoft Teams is about to release an update that offers users new breakout and meeting rooms. Microsoft first introduced Breakout Rooms for teams at the end of last year, allowing group organizers to divide meetings into stand-alone groups.

With many of us switching to remote work, this was a useful feature to run longer sessions by introducing new dynamics like, for example, the ability to think in separate teams. Having recently updated the functionality of subcommittee rooms with improved user controls, organizers will soon benefit from a new feature that will allow them to select managers for individual groups.

The new Teams setting allows hosts to assign the manager role to individual presenters, which in turn allows those users to set timers, make group announcements, and customize other meeting settings. Among several other administrative powers, group managers can add and remove participants or terminate the entire chat room if they wish.

Microsoft also introduced the ability to “pre-create breakout rooms before the meeting begins and perform participant assignment tasks (both automatic and manual) in advance,” according to the official support page. We’ve all been in a situation where a meeting started out of chaos; the purpose of these pre-configuration settings is to assign tasks before a meeting begins, so that everyone knows what they are supposed to do.

Before starting a session, chain meeting organizers and private meetings can now access a new tab in the scheduling form, which is aptly called Chat Rooms. Thanks to this, users can pre-create breakout rooms and pre-assign participants.

Microsoft is generally very excited to release new features, including fixes needed to remove bugs like the recent video calling fix it rolled out to help your video meetings run more smoothly. These latest improvements are now available in Microsoft Teams Desktop, as long as you are part of the public preview. As for the official timeline of when we can expect updates to start rolling out for the general month, the Microsoft 365 roadmap expects it to be next month.

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